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AI

AI automation agency for chatbots and workflows

Custom AI agents and automations that remove hours of manual work every week.

Book a callWhatsApp
2 to 8 weeks per workflowFrom $2,500From AED 5,000From ₹30,000

Typical stack

  • Anthropic Claude
  • OpenAI
  • Python
  • TypeScript
  • LangGraph
  • pgvector
  • n8n
  • AWS Lambda
  • Vercel
  • Price agreed upfrontWritten scope, one price, milestone payments.
  • You own everythingCode, accounts and content stay in your name.
  • Every call is freeNo charge, no pressure. We reply within 12 hours.
  • Senior people onlyThe ones you meet are the ones who build.

Overview

AI automation agency: what this is, in plain words

AI projects fail when they start with the technology. As an AI automation agency, we start with a process map instead: where does your team copy data between systems, answer the same questions, or wait on a human to move things forward? Those are the places where an agent or an automation pays for itself in the first month.

We build with the major model providers, connect to your CRM, helpdesk, inbox and databases, and add the unglamorous parts that make AI safe to run in a business: human review steps, logging, evaluation and cost controls. Everything runs on accounts you own.

We build WhatsApp and chat automations on opt-in only, with a clear note that people are talking to an assistant and a hand-off to your team.

Who it is for

  • Operations and support teams drowning in repetitive tickets and data entry
  • SaaS companies adding AI features without hiring an ML team
  • Agencies and consultancies that want to deliver more without adding headcount

What you get

  • A written process map with the hours saved per week for each automation
  • Human-in-the-loop checkpoints wherever a mistake would be expensive
  • Runs on your API keys and infrastructure, with usage and cost visible
  • Documentation and a recorded handover so your team can extend it

See it come together

A message becomes a booking

An assistant answers, then hands the job to your workflow.

An illustration of how the work comes together. Not a real client or result.

For business owners

What would we automate for your business?

Pick your type of business. These are the four areas most small businesses automate first: enquiries, bookings, payments and reports. You build it once; it works every day.

What we would automate for a clinic

  1. Step 1

    Enquiries and support

    Today: Calls and WhatsApp messages pile up while the front desk is with patients.

    Automated: A WhatsApp assistant answers timings, treatments and fees questions at once and hands anything medical to staff.

  2. Step 2

    Bookings and onboarding

    Today: Appointments are written by hand; no-shows leave empty slots.

    Automated: Patients book free slots on WhatsApp, get a confirmation and a reminder the day before, and can reschedule by replying.

  3. Step 3

    Invoices and payments

    Today: Bills are typed after each visit and follow-ups for dues are forgotten.

    Automated: A receipt is sent after the visit with a payment link, and gentle reminders go out for anything unpaid.

  4. Step 4

    Reports

    Today: Nobody knows how many enquiries became patients last month.

    Automated: A weekly summary: enquiries, bookings, no-shows and where patients came from.

Works with the tools you already use

No new software to learn. The automation connects the apps you have today and works in the background.

  • WhatsApp Business Platform
  • Gmail and Outlook
  • Google Sheets and Excel
  • Google Calendar and Cal.com
  • Zoho CRM and HubSpot
  • Shopify
  • Razorpay and Stripe
  • Slack
  • Your website forms
  • Any tool with an API, through n8n, Make or Zapier

See one working: try our WhatsApp booking bot demo or talk to Astra, our AI assistant.

How you get started with us

  1. 1A free 30-minute callTell us what eats your week: the messages, the follow-ups, the copy-paste. We say honestly what is worth automating first.
  2. 2Your automation mapA short written plan: which workflows, which tools they connect, what each one saves, and one price agreed in writing.
  3. 3Built and connected in your accountsWe build in your WhatsApp, email and tools, test with real examples, and you approve before anything goes live. You own every account.
  4. 4Live, then looked afterWe watch the first weeks closely and fix what real customers break. Optional monthly support keeps it running as your business changes; month to month, 30 days notice.

Setup from $2,500AED 5,000₹30,000, agreed in writing before work starts.

Map my automations

Signs you need it

Problems our ai automation & workflows work fixes

If one of these sounds familiar, you are in the right place.

  1. Enquiries get answered too lateA lead that messages at night and hears back the next afternoon often goes elsewhere. We build a fast first reply and a clear handover to your team.
  2. Your team retypes the same dataForms, spreadsheets and the CRM do not talk to each other. We connect them so each record is entered once.
  3. Follow-up depends on memoryQuotes and enquiries go quiet because nobody remembered. Automated reminders and follow-up messages close that gap.
  4. You are unsure what AI can safely doWe start with one workflow, keep a person in the loop where mistakes are costly, and show you what the system did.

What we provide

AI Automation & Workflows services we offer

Take the whole thing, or start with the one part that is holding you back.

01

WhatsApp chatbots and assistants

First replies, FAQs, booking requests and lead capture, with a handover to your team.

Go deeper

Find the service you need

Each one has its own page with who it is for, what is included and the questions people ask.

Not sure which part you need?

Tell us the goal in two lines. We reply within 12 hours with an honest answer and a budget range.

Book a callWhatsApp
Have an idea but no tech team?Hire your Astra Team: one senior team that scopes, designs, builds and launches your product, then helps you find the first customers. Fixed price, and you own everything.Hire a tech team

Astrafolio vs a typical agency

Astrafolio compared with a typical agency, in short
TopicTypical agencyAstrafolio
Who you talk toUsually an account manager who passes messages onThe person building your project
MeetingsOften a status call every week or twoEvery 2–3 working days, plus milestone reviews
OwnershipOften held in the agency's own accountsCode and accounts always in your name
After launchUsually fixes billed by the hour30 days of fixes included

Typical = common practice, which varies by agency. Indicative rates.

See the full comparison

How we work

A transparent process from first call to launch

You always know what is happening, what it costs and what comes next.

  1. Discovery call

    We learn your goals and constraints, then give a straight answer on fit, budget and timeline.

    30 minutes

  2. Proposal and agreed price

    Scope, milestones and price in writing, shaped around your budget, with the named team who will do the work.

    2 to 4 days

  3. Design

    Wireframes and Figma designs reviewed together. Nothing gets built until you approve it.

    1 to 3 weeks

  4. Build in weekly sprints

    Working software every week on staging, with a walkthrough and a shared channel.

    2 to 12 weeks

  5. Launch and handover

    QA, performance and accessibility checks, then deployment into accounts you own.

    1 week

  6. Support and growth

    30 days of fixes included, then optional retainers so the work keeps compounding.

    Ongoing

Pricing

What it costs

Flexible on scope. Firm on price. We shape the plan around your budget, and once we agree, the price does not change.

  • Starter

    from $2,500from AED 5,000from ₹30,000

    • One automation in your existing tools (for example lead follow-up, form to CRM, WhatsApp auto-reply)
    • Handover
    • 30 days of fixes
  • Best fit for growing businesses

    Growth

    $5,000–$12,000AED 12,000–30,000₹75,000–₹2,00,000

    • An AI assistant on your website or WhatsApp, trained on your content
    • 2 to 4 connected workflows
    • Monitoring

  • Premium

    $12,000–$35,000+AED 30,000–80,000+₹2,00,000–₹6,00,000+

    • Custom AI agents with integrations
    • Document processing
    • Dashboards
    • Guardrails and monitoring

Three plans, from one automation to custom AI agents with integrations. Monthly operations retainers available. Prices are a starting point, not a wall. See all plans

Quick answers

About cost and timing

The things people ask right after they see a price.

Prices depend on your market and scope; see the plans on this page. The number of workflows, the systems we connect to and how much human review you need all move the price. AI and API usage fees are billed to your own account. Flexible on scope. Firm on price.

Usually 2 to 8 weeks per workflow. A simple form-to-CRM automation sits at the short end. An assistant that reads documents and talks to several systems takes longer. You get a dated plan after we map your process, and we show working versions along the way.

How we contract

Clear terms, before you spend anything

The commercial side in plain words. The full wording is in our terms, and your proposal sets the details.

  1. A written proposal comes firstScope, deliverables, milestones, price and timeline, in writing. Work starts when you accept it.
  2. The price does not moveOnce agreed, the number in the proposal is the number on the invoice. Changes to scope are quoted as a written change request and only built once you approve them.
  3. You pay by milestoneProjects are paid in milestones set in your proposal. No project is billed in full upfront. Invoices are payable within 14 days unless your agreement says otherwise.
  4. You own the workCode, designs and accounts are registered to your company from day one. We keep our own pre-existing tools and methods.
  5. No lock-inEither side can end a project with written notice, and you pay for the work done up to then. Retainers run month to month with 30 days written notice.
  6. 30 days of fixes after launchDefects in what we delivered are fixed for 30 days after launch. New features and third-party changes are quoted separately.

AI FAQ

Questions about ai automation & workflows

The things people ask before they book. If yours is missing, ask us on a call or on WhatsApp.

Still have a question?

Thirty minutes with us usually answers everything, including whether we are the right fit.

Book a discovery callWhatsApp

You get a working automation or AI assistant built into the tools you already use, plus a written process map, a test plan and documentation. We agree one measurable goal up front, such as hours saved or response time, and report against it. It runs on accounts you own.

We need access to the tools involved, a person who knows how the work is done today, and real examples, such as past emails, tickets or documents. The better the examples, the better the result. We sign an NDA before discovery if you want one. Short answers by message are enough for most of this.

You do. Workflows, code, model accounts and data live in your own accounts, and you pay model providers directly. Your data stays with you. We work inside your accounts as collaborators and hand over a recorded walkthrough, so your team can extend or change what we build.

Every project includes 30 days of fixes after launch. Real cases will surface edge cases, and we tune prompts and rules as they arrive. After that you can run it yourselves or agree a monthly plan for monitoring and changes. Either way, you keep full control. You can also run the app alone, since nothing depends on us.

We design for it. Where a mistake would be costly, a person approves the action first. Everything is logged, so you can see what the system did and why. Wrong answers will still happen sometimes. We reduce them with testing, clear limits and fallback to a human.

Yes to both. We label the assistant clearly and give people an easy way to reach your team. For WhatsApp and similar channels we build on opt-in only, so you message people who agreed to hear from you. Handover to a human comes with the full conversation attached.

Whatever fits the job and your data rules: Anthropic Claude, OpenAI, or open models hosted in your own cloud. We are not tied to one vendor, and we test a few options on your real examples before choosing. You can switch providers later without a rebuild.

Before building, we agree the number: hours saved, response time, tickets handled without a person, leads followed up quickly. Then we report against it, with logs you can check. We do not promise results in advance. If something is not paying off, we say so early.

Ready to start your ai project?

Thirty minutes is enough to tell you the approach, the budget range and the timeline.

Book a callWhatsApp

Also from us

Other services

Where we work

AI automation for businesses in your market

The same senior team, with local prices, working hours and details for each market.

Guides

Read before you decide

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