AI
An AI receptionist for business phones that stays in its lane
It answers the phone, takes details and books slots. When a call needs a person, it hands over or leaves a clear message.
- Price agreed upfrontWritten scope, one price, milestone payments.
- You own everythingCode, accounts and content stay in your name.
- Every call is freeNo charge, no pressure. We reply within 12 hours.
- Senior people onlyThe ones you meet are the ones who build.
Overview
AI receptionist, in plain words
An AI receptionist for business answers your phone, understands what the caller wants, and handles simple jobs such as taking details or booking an appointment. Anything beyond that goes to a person or becomes a clear message in your inbox. It does not replace a good front desk.
It earns its place when calls go unanswered: after hours, at lunch, or while your staff are with clients. A missed call is often a lost customer.
Voice is harder than text, so we are careful about promises. We build it, test it on real call types and tell you what it cannot do.
Who it is for
- Clinics and dental practices with busy front desks
- Property teams who miss calls during site visits
- Trades and service firms working out in the field
- Small offices with no one on the phones after hours
What you get
- A phone line that answers every call with your greeting
- Bookings written straight into your calendar
- Call summaries sent to you by email or message
- A written list of what the assistant will and will not handle
See it come together
A message becomes a booking
An assistant answers, then hands the job to your workflow.
An illustration of how the work comes together. Not a real client or result.
Signs you need it
Problems this work fixes
If one of these sounds familiar, you are in the right place.
- Missed calls, lost customersCallers who reach voicemail often ring the next business. Answering every call changes that.
- Staff pulled off real workEvery ring interrupts someone with a client in front of them. The assistant takes the routine calls.
- Details lost between call and calendarNames and times written on paper get lost. The assistant records them in your system as it goes.
- Fear of a robotic experienceA stiff voice puts callers off. We keep the script short and polite.
What is included
What we do, part by part
- 01
Call flow design
We write what it says, what it asks, and which calls go straight to a person.
- 02
Phone line connection
We connect it to your number or a forwarded line, so your existing number stays.
- 03
Calendar booking
It checks open slots and books them, with a confirmation message to the caller.
- 04
Handover and fallback
Urgent or unclear calls go to a person, or become a message with the details taken.
- 05
Summaries and logs
You get a short note for each call and can review the record when you want.
- 06
Test calls
We run real call types through it, including noisy and unclear ones, before it goes live.
Want to know if this fits?
Tell us the goal in two lines. We reply within 12 hours with an honest answer and a budget range.
How it works
How the work runs
List your call types
We go through what callers ask for, and decide which the assistant should take.
Write the script
We write the greeting, the questions and the rules for handing over to a person.
Test hard calls
We call it ourselves and with your staff, using accents, background noise and odd requests.
Go live and review
It starts on a limited set of calls. We read the summaries with you and widen its role slowly.
Straight answer: Voice assistants can mishear names, accents and numbers, and noisy lines make it worse. Medical, legal and emergency calls must go to a human. Recording calls needs consent under the rules that apply to you. Checking it is your duty; we can help with the wording.
Pricing
What ai automation & workflows costs
AI receptionist is quoted inside the ai automation & workflows plans below. We agree the price on a call, and once agreed it does not change.
Starter
from $2,500from AED 5,000from ₹30,000
- One automation in your existing tools (for example lead follow-up, form to CRM, WhatsApp auto-reply)
- Handover
- 30 days of fixes
- Best fit for growing businesses
Growth
$5,000–$12,000AED 12,000–30,000₹75,000–₹2,00,000
- An AI assistant on your website or WhatsApp, trained on your content
- 2 to 4 connected workflows
- Monitoring
Premium
$12,000–$35,000+AED 30,000–80,000+₹2,00,000–₹6,00,000+
- Custom AI agents with integrations
- Document processing
- Dashboards
- Guardrails and monitoring
Three plans, from one automation to custom AI agents with integrations. Monthly operations retainers available. Prices are a starting point, not a wall. See all plans
Quick answers
About cost and timing
The things people ask right after they see a price.
We agree a fixed build price after scoping. Phone minutes and AI usage are billed by the providers to your accounts, so running cost depends on call volume. We estimate it before you decide, and put it in writing. The build price does not change once agreed.
The AI plan here runs about 2 to 8 weeks per workflow. A single line with simple booking sits at the short end. We give you a dated plan after the first call and show working versions as we go.
How we contract
Clear terms, before you spend anything
The commercial side in plain words. The full wording is in our terms, and your proposal sets the details.
- A written proposal comes firstScope, deliverables, milestones, price and timeline, in writing. Work starts when you accept it.
- The price does not moveOnce agreed, the number in the proposal is the number on the invoice. Changes to scope are quoted as a written change request and only built once you approve them.
- You pay by milestoneProjects are paid in milestones set in your proposal. No project is billed in full upfront. Invoices are payable within 14 days unless your agreement says otherwise.
- You own the workCode, designs and accounts are registered to your company from day one. We keep our own pre-existing tools and methods.
- No lock-inEither side can end a project with written notice, and you pay for the work done up to then. Retainers run month to month with 30 days written notice.
- 30 days of fixes after launchDefects in what we delivered are fixed for 30 days after launch. New features and third-party changes are quoted separately.
AI receptionist FAQ
Questions about ai receptionist
The things people ask before they book. If yours is missing, ask us on a call or on WhatsApp.
Still have a question?
Thirty minutes with us usually answers everything, including whether we are the right fit.
Often, but not always. Heavy accents, poor lines and background noise cause mistakes. That is why we test difficult calls and give it a clear way to hand over or ask the caller to repeat. Calls that fail the test are sent to a person by default, never guessed at.
Emergencies, complaints, medical or legal questions, and anything where a wrong answer is costly. We write those rules together with you, and the assistant passes such calls on straight away. If the caller sounds unsure or upset, it hands over early, not late.
Call recording and consent rules differ by place and sector, and the legal duty is yours. We can build a spoken notice into the greeting. Please check the rules that apply to you with an adviser. If anyone tells you consent is not a concern, ask them to show you the rule.
Usually yes, if your calendar tool has an API or a standard connection. We confirm that on the first call. If not, it can take the details and pass them to your team. If the calendar tool cannot connect, we pick another route or a short manual step.
Yes. The greeting says it is an assistant, and a caller can ask for a person. Pretending would erode trust. Most people accept a quick, honest assistant for simple tasks. If you want a human-sounding name or voice, we keep it clearly honest.
Ready to talk about ai receptionist?
Thirty minutes is enough to tell you the approach, the budget range and the timeline.
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- Emailhello@astrafolio.com
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- Phone+91 86302 44504
- HoursMonday to Saturday, 09:00–21:00 India time. That's 07:30–19:30 in Dubai, so we're online for your whole working day. Every message gets a reply within 12 hours.
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